Governance & Ethics

Our governance structure

Carlton Woods Association Inc. is governed by a board of directors that holds fiduciary responsibility for the organization's mission, finances, and legal compliance. The board sets policy, approves the annual budget, and ensures compliance with IRS rules for 501(c)(4) organizations. Day-to-day operations are delegated to the Executive Director / Association Manager.

Board responsibilities

• Advance and protect the civic and social welfare mission;
• Approve the annual budget and review financial statements;
• Ensure compliance with IRS rules for 501(c)(4) organizations;
• Ensure that no part of the organization's net earnings benefit any private individual (private inurement prohibition).

Conflict of interest

Directors, officers, and key employees must disclose any actual or potential conflict of interest at the earliest opportunity. A conflicted person may provide ericarmation but must recuse from discussion and abstain from voting on the matter. Conflicts are recorded in the minutes. Annual written disclosures are required from every director and officer.

Whistleblower protection

We will not retaliate against any person who reports, in good faith, a suspected violation of law, of our policies, or of our financial controls. Reports may be made anonymously to the board chair or through the association office.

Financial integrity

• Two-person approval is required for expenditures above a board-set threshold;
• Bank reconciliations are performed by someone who does not sign checks;
• An annual budget is approved by the board before the fiscal year begins;
• Our Form 990 is available to the public on request and through Candid and the IRS Tax Exempt Organization Search.

Nondiscrimination

We do not discriminate on the basis of race, color, national or ethnic origin, sex, age, disability, or any other characteristic protected by applicable law, in our programs, activities, or employment.

Questions

Governance documents, board policies, and our most recent Form 990 are available on request. Contact erica@carltonwoodsai.org or +1 (281) 870-0585.